Optimize Mileage Tracking with Google Maps Timeline: The Comprehensive Guide

Google Maps is a world-renowned application that billions of people use daily for navigation, street views, looking up stores, restaurants, and addresses, and of course, it is used by many for work-related tasks.

Since Google Maps is able to track your daily trips, one might think that its Google Maps Timeline extension, which shows these trips in the form of a log based on your past activity, makes adequate mileage logs for taxes, too. Actually, since a lot of people are searching for a “Google mileage tracker” app, or a “Google Maps mileage tracker”, we dedicated a full article to the subject.

Google Maps Mileage Tracking: Is There Such A Thing?

In exploring the feasibility of using Google Maps for mileage tracking, particularly for business purposes, it is crucial to note that Google Maps lacks a native mileage tracker as of May 2024. However, it can still serve as a valuable tool in this regard.

Mileage tracking apps, such as MileageWise, can integrate with Google Maps, offering businesses the ability to cross-reference reported trip distances for accuracy. Additionally, not only Android, but iOS users too have the option to utilize Google Maps Timeline, which provides estimates of routes and locations based on location history.

So while the assumption of being able to rely on Google Maps as your free mileage tracker and use your Google Timeline records as adequate mileage logs for taxes is not entirely accurate, it is possible to create an IRS-Proof mileage log from the trips recorded automatically by Google in the background, without you even noticing (or remembering) it.

Do you want to know how you can create a fully IRS-compliant mileage log out of your Google trips? We’ll show you the ropes in this article by highlighting how to export Google Timeline and then how to turn those records into a proper mileage log.

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What is Google Maps Timeline?

Google Maps Timeline is a feature that records locations you have visited and routes you’ve traveled if you have location services enabled. This feature, part of Google Maps, provides a detailed historical view that allows users to see their past movements on any given day, provided their phone was with them and had location services turned on.

How Does Google Maps Timeline Work?

The Timeline relies on your device’s location services to track your movements over time. When you visit places or travel routes, Google Maps Timeline collects this data and presents it in a chronological map. You can review this timeline by day, month, or year, seeing the specific places you have visited and the routes you took. Google Maps Timeline updates automatically and continuously as long as your device’s location services are enabled and you have permitted Google to access your location. The timeline is capable of updating every few minutes or whenever there is a significant location change, ensuring that the location data is up-to-date.

How Accurate is Google Maps Timeline?

The Timeline‘s accuracy and reliability depend on multiple factors including device settings like battery-saving modes or enabling Web & App Activity. Moreover, users have the option to edit or delete their Location History. If inaccuracies are detected, or if you simply wish to remove certain locations, you can manually edit the timeline to correct or delete specific entries.

Overall, Google Maps Timeline is a powerful tool for reviewing past movements.

NEW: Manual action required to save your Timeline

In order to enhance privacy, Google is gradually rolling out major changes regarding the storage of Location History & Maps Timeline – namely, it will store your location history (your trips) directly on your phone instead of Google Cloud.

In addition, Google will auto-delete your trips just after 3 months instead of 18 months by default, which means that you’ll have to decide how long you’ll want to keep your trips.

If you’re driving for business purposes, those trips are extremely valuable due to mileage tax deduction, so I strongly suggest that you turn Auto-delete off in the Google Maps app as the IRS might check your mileage log retrospectively for up to 3 years.

Whether you’re an Android or iOS user, this step is crucial, so I’m going to show you what to set on your phone step by step:

How to enable or disable Location History

When you enable Location History, Google tracks your locations, even when the app for Google Maps isn’t open. From mid-2024, they will be stored on your device instead of your Google account.

As enabling and setting up your phone are somewhat different processes on Android and iOS devices, we’ll guide you through both.

Location History on Android phones

To enable your location in Google services, follow these steps:

1. Open the Google Maps app on your Android phone or tablet
2. Tap your profile image or the first Account Circle, followed by Your Timeline
3. Tap More, followed by Settings and Privacy
4. Turn Location History ON
5. Turn Auto-delete OFF

FYI:

• You can also disable Location History in this same menu.
• You may edit your Timeline and erase your Location History at any moment.
• As your Timeline is private, only you have access to it.
• Double-check the optimal settings to make sure that everything’s set up correctly.

Now, let’s see what iOS users have to set to enable their Timeline:

Location History on iPhones

As far as your iPhone or iPad is concerned, please make sure to follow these steps. Since Google Maps is not a default app on iOS systems, you need to start by installing it.

1. Download Google Maps to your iPhone: Ensure you have the Google Maps app installed on your iPhone. If not, download it from the App Store.
2. Enable Google Maps Timeline on your iPhone: Open Google Maps and sign in with your Google account. Go to your profile picture or initial, tap ‘Your Timeline’, and then enable ‘Location History’ to activate the Google Maps Timeline trip-keeping feature.

Once Location History is enabled, your movements will be recorded in the Google Timeline.

How to see your location history on Google Maps

When you enable Location History, Google Timeline displays where and how you traveled, such as walking, bicycling, driving, or taking public transportation. For a vehicle mileage log, you’ll only need trips that were taken by car, but MileageWise’s solution solves this issue, too 🙂

Let’s see the steps:

1. 1. 1. Open the Google Maps app on your device.
      2. Tap your profile image or the first Account Circle, followed by Your Timeline.
      3. Tap Today at the top to find another day or month. Swipe the calendar left or right and press a day.

TIP: You may locate information on places you’ve been to by switching between the tabs at the top of the page, such as Places, Cities, or World.

How Google Maps Timeline helps you track your mileage

As you’re able to track your trips with Google Maps Timeline Location History turned on, it runs completely in the background, if you have your mobile data turned on as well.

NOTE: As this function works on all phones, it doesn’t make a difference whether you’re trying to access Android or iOS location history – it works on both operating systems.

Google Maps also records the date, time, location, and number of miles taken for each trip. This data is super important as you’ll need it all for your IRS-Proof mileage log, which we’ll speak about later in this article.

Export your Google Maps Timeline

The next step is to export these trips from the software right into your phone or computer via Google Takeout, which is Google’s data export service. We’ve written a detailed step-by-step article about the entire trip export via Google Takeout. Follow its steps to get the data you need in order to cconvert your Google Maps Timeline into a mileage log for your next mileage tax deduction.

Open Google Takeout To Export Trips

Import Google Maps Timeline to MileageWise

Once the export process is done, it only takes a drag-and-drop to add your JSON file with your Google Maps road trips in MileageWise’s Web Dashboard platform, opened in a browser from your desktop.

This step needs to be done as neither the trip list in Google Timeline nor the exported saved places from Google Maps are sufficient by themselves in the eyes of the IRS for a vehicle mileage tax deduction claim.

We’ve also created a help article that shows you step-by-step how to import your downloaded JSON file into MileageWise’s software in order to get a 100% IRS-approved mileage log.

Check out our tutorial video on how to create an IRS-proof mileage log from a Google Timeline file in a matter of minutes:

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As already mentioned above, Google has made updates to the Location History feature that could disable your yearly Retrospective Trip Recovery from Google Timeline!

Steps you should take to save your Google Timeline data:

1. Turn auto delete OFF: Google will change the automatic deletion of the Timeline from 18 months to 3 months by default
2. Turn location history ON: Location History is turned off by default
3. Back up your Timeline in the Cloud: Instead of the Google Cloud, the Timeline will be stored on your device by default

Google will introduce these changes gradually on iOS and Android devices and will notify you when your account receives the update.

Is your Google Timeline History missing?

No worries! If you lost data, reconstruct your trips with MileageWise’s very own AI Recommendation Wizard!

With our AI Wizard feature, you can recreate your past miles and fill in the gaps with ease while ensuring IRS compliance. Embrace the simplicity and accuracy of our solution and maximize your tax savings.

Benefits of using Google Maps Timeline for mileage tracking

While the method mentioned above is great for fixing your mileage log retrospectively, it’s highly recommended that you start using a bulletproof mileage app like MileageWise as soon as possible for your day-to-day mileage logging.

Besides that, enabling Location History in your Google account makes a powerful mileage log backup by Google just in case – this method is also strongly advised, no matter what day-to-day mileage tracking software you’re using.

On top of these, having a mileage app or software means that you don’t need to worry about having a Google Maps mileage calculator as MileageWise does it all for you.

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Frequently asked questions about Google Maps Timeline

“How do I access my Google Maps timeline data?” / “How to check my Location History”

1. 1. 1. Open the Google Maps app
      2. Tap your profile picture or Your Timeline
      3. Select a place from Timeline
      4. Tap Details
      5. Scroll until you find Timeline. . Next to this icon, you can find information about the last time you visited.

“What can I see on my Google Maps Timeline history? Can I see where I have been on Google Maps?”

In your Google Timeline history, you can see the places you’ve visited with dates included, as well as the routes you may have taken between those locations.

“Does Google track my location?”

“How can Google get my location information?”

Google can use real-time signals, such as your IP addresses or your devices. Turn on location access on your device and log in to your Google account. Google will have access to your locations to store them in your Timeline.

“How do I track a phone in Google Maps?”

To track a phone using Google Maps, ensure the device shares its location with you through Google’s ‘Location sharing’ feature.

“How can I save a location or address in Google Maps?”

To save a location in Google Maps, search for the location or pin it on the map, then click or tap on the location’s name or address at the bottom of the screen and choose “Save” or “Add to favorites”.

“How accurate is the data shown on my Google Maps Timeline history?”

Because of its access to our mobile, Google’s chronology is incredibly precise. We know the precise location where we are traveling since it has always happened on our cell phone through GPS and added to the interaction we have with the many WiFi antennas and telephone antennas around us.

“How do I download my routes and trips?”

To download a Google Maps route, use the ‘Share’ or ‘Export’ options available in the directions feature.

“How do I track the distances of my trips in Google Maps?”

To track distance on Google Maps, start by entering your start and destination points into the Directions feature. Google Maps will calculate the distance and provide route options. For continuous distance tracking or more complex route planning, consider using the Measure Distance tool available in the right-click menu on the desktop version of Google Maps.

“Can my Google Timeline history be changed/updated manually if needed?”

If a place or a route is wrong on Timeline, you can edit the location and when you were there. On your computer, go to Timeline. Choose the correct place or search for a place in the search box. To edit when you were there, click the time.

“How do I sign out of Google Maps?”

To sign out of Google Maps on a device, go to the menu, select your account avatar or initials, and click on “Sign out” or “Switch account”.

“Should I turn off Google location history? How do I turn off location history?”

Do not turn off your location history if you would like to rely on it for mileage logging and if you want to be able to review your visited locations in general.

To turn off location history on a device using Google services, go to your Google Account settings, navigate to the “Data & personalization” tab, and find the “Location History” section. Here, you can switch off the feature for your entire account or manage settings for individual devices. This will stop Google from saving your location markers to your location history.

“What are some of the uses for Google timeline history that people have come up with so far?”

Besides being used as a mileage logging method and a mileage log backup, you may utilize Google Maps Timeline as:

1. 1. • a travel diary,
      • a reminder of what places you’ve visited,
      • quick access to your recent locations & trips
      • your Google Maps search history,
      • a source of email updates highlighting recently visited places

“Can Google Maps track mileage?”

Yes, Google Maps can track your trips using the Timeline feature, which records locations and routes based on your location history. However, Google Maps itself does not have a native mileage tracker specifically designed for logging mileage for business purposes or tax deductions. For precise mileage tracking, you would typically need to use specialized apps that can integrate with Google Maps to ensure accuracy and compliance with tax regulations.

“Can I use Mileage Tracker Google Sheets?”

While some Youtube videos deal with the subject, please note that they usually encourage you to build simple mileage trackers in Google Sheets that will require your manual input after each trip, or each day. If you have access to your Google Maps data, we highly recommend that you don’t waste your time trying to stay on top of your mileage log by manually updating it daily, but take advantage of the easier and more accurate option.

“Can I use my fleet’s Google Timeline records to create company mileage logs retrospectively?”

Sure, just follow the steps described above and you’ll be able to take advantage of the records Google automatically recorded in your employees’ vehicles. But make sure that you use MileageWise to turn those records into proper mileage logs.

If you get stuck, you can always contact us and avail of MileageWise’s tax preparation service called Mileage Log Tax Preparation Service which guarantees that our experts review and recover past trips accurately and create an IRS-Proof log out of them.

“How many retrospective years am I allowed to recover from my Google Timeline records?”

You actually have 3 years to file a tax return and claim mileage reimbursement so if you haven’t done so yet, you should definitely dig into your Google Timeline records!

As you can see, mileage logging with Google Maps is pretty easy, and with MileageWise it can also be converted into a 100% IRS-approved mileage log.

Enable your Location History as a mileage log backup, but be sure to get your day-to-day mileage logging game straight with an automatic mileage tracker app like MileageWise – available on both Google Play Store and Apple’s App Store.

You can try MileageWise for completely free for 14 days, without any obligations or credit card info needed.

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